December 1, 2005
Vol. 25 No. 6

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    Bursar, Comptroller to reduce services

    The Bursar’s Office and the Comptroller’s Office, except for Payroll, will reduce operations during the period from Tuesday, Dec. 27, through Friday, Dec. 30.

    The Payroll Department will follow its normal schedule with the following exceptions: The Payroll Department will close at 1 p.m. on Friday, Dec. 30. Independent contractor payments, travel reimbursements and monthly salary advances will not be processed during the holiday period.

    The Non-Salary Disbursement Department will be closed during the entire holiday period, from Tuesday, Dec. 27, through Friday, Dec. 30. All non-salary disbursements (e.g., direct payment vouchers, independent contractor payment requests, petty cash, employee reimbursements and travel advances/reimbursements) received in the office prior to 3 p.m. on Monday, Dec. 12, will be available for distribution no later than Friday, Dec. 23, at the Bursar’s Office. Any non-salary disbursement requests received in the Comptroller’s Office after the 3 p.m., Monday, Dec. 12, deadline will not be available for disbursement until Tuesday, Jan. 3.

    Central Procurement Services will be closed from Tuesday, Dec. 27, through Friday, Dec. 30. Normal business hours will resume at 7:30 a.m., Tuesday, Jan. 3, 2006. Below are dates to assure purchase-request processing and payment of invoices by Friday, Dec. 23.

    Purchase orders from purchase requests required prior to the calendar year end must be in Central Procurement Services no later than Friday, Dec. 9. However, depending upon the nature of the procurement, purchase order finalization cannot be guaranteed.

    Invoices for purchase orders to be paid by Friday, Dec. 30, must be submitted by Friday, Dec. 16, to assure payment is completed and posted to the proper FAS account(s).

    The Bursar’s Office will reduce operations during the period Tuesday, Dec. 27, through Friday, Dec. 30, and Tuition and Billing (Student Services) will be closed between those same dates. During the closing, tuition and fee payments may be placed in the overnight depository or sent to the bank lock box address on the billing statement.

    Cashiers will only be available for processing departmental deposits on Tuesday, Dec. 27, Wednesday, Dec. 28, and Thursday, Dec. 29, from 8:30 a.m. to 1 p.m. and on Friday, Dec. 30, from 8:30 a.m. to 12 p.m. During the reduction of operations, the cashiers will not provide any other services (i.e., check cashing, student payment processing or sale of postage stamps). Regular operations will resume on Tuesday, Jan. 3.

    Check Distribution will be closed except to disburse monthly payroll and accounts payable checks on Friday, Dec. 30, from 8:30 to 1 p.m. Any checks not picked up by 1 p.m. that day will be available Tuesday, Jan. 3.