[Chronicle]

December 2, 2004
Vol. 24 No. 6

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    Holidays prompt some reduced operations

    The Comptroller’s Office, except for Payroll, will reduce operations during the period Friday, Dec. 24 through Friday, Dec. 31.

    The Payroll Department will follow its normal schedule with the following exceptions:

  • The Payroll Department will be closed the entire day on Friday, Dec. 24, and Friday, Dec. 31, and will close at 1 p.m. Thursday, Dec. 30.

  • Independent contractor payments, travel reimbursements and monthly salary advances will not be processed during the holiday period.

    The Non-Salary Disbursement Department will be closed during the entire holiday period, from Friday, Dec. 24 through Friday, Dec. 31. All non-salary disbursements (e.g., direct payment vouchers, independent contractor payment requests, petty cash, employee reimbursements and travel advances/reimbursements) received in the Comptroller’s Office prior to 3 p.m. on Monday, Dec. 13, will be available for distribution no later than Wednesday, Dec. 22, at the Bursar’s Office.

    Central Procurement Services will be closed Friday, Dec. 24 through Friday, Dec. 31. It will resume regular operation hours Monday, Jan. 3, 2005, at 7:30 a.m.

    Below are dates to assure purchase request processing and payment of invoices by Thursday, Dec. 23.

  • Purchase Orders from Purchase Requests required prior to the calendar year end must be in Central Procurement Services no later than Friday, Dec. 10. However, depending on the nature of the procurement, purchase order finalization cannot be guaranteed.

  • Invoices for Purchase Orders to be paid by Friday, Dec. 31, must be in Central Procurement Services by Friday, Dec. 10.

    The Office of the Bursar also will reduce operations during the period between Friday, Dec. 24, and Friday, Dec. 31.

    Tuition and Billing (Student Services) will be closed from Friday, Dec. 24 through Friday, Dec. 31. During the closing, tuition and fee payments may be placed in the overnight depository or sent to the bank lock box address on the billing statement.

    Cashiers operation will only be available for processing departmental deposits on Monday, Dec. 27, Tuesday, Dec. 28, and Wednesday, Dec. 29, from 8:30 a.m. to 1 p.m. and on Thursday, Dec. 30, from 8:30 to 11 a.m. During the reduction of operations, cashiers will not provide any other services (i.e., check cashing, student payment processing or sale of postage stamps). Regular operations will resume Monday, Jan. 3, 2005.

    Check Distribution will be open Thursday, Dec. 23, from 8:30 a.m. to 3 p.m. and Thursday, Dec. 30, from 8:30 a.m. to 1 p.m. Any checks not picked up by 3 p.m. Thursday, Dec. 23, may be picked up Thursday, Dec. 30.

    Any non-salary disbursement document (i.e., direct payment vouchers, independent contractor payment requests, petty cash reimbursements, travel advances or reimbursements, and wire transfers) received in the Comptroller’s Office after 3 p.m. Monday, Dec. 13, will not be available for disbursement until Monday, Jan. 3, 2005.

    Student Loan Administration will be closed from Friday, Dec. 24 through Friday, Dec. 31.